Effective date: 10/30/2026
Privacy Policy
Effective date: [Insert publication date]
Center for Mindfulness and CBT LLC (“Center for Mindfulness & CBT,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information through mindfulstl.com and related website communications.
Information We Collect
Information you provide. Depending on how you interact with us, we may collect:
Contact information, including your name, email address, telephone number, and mailing address.
Appointment inquiry information, including date of birth, preferred pronouns, services requested, provider preferences, and scheduling details.
Health information you submit, including symptoms, concerns, and reasons for seeking care.
Insurance information, including policyholder details, member and group numbers, and uploaded insurance cards.
Information about a parent, guardian, caregiver, or referring professional.
Newsletter subscription preferences and information contained in your messages to us.
Please provide only information relevant to your request. If you submit information about another person, you must have appropriate authority to do so.
Information collected automatically. Our website and its service providers may collect your IP address, browser and device information, pages visited, referring website, access times, and interactions with website features. Cookies and similar technologies may support this collection.
How We Use Information
We use personal information, as appropriate, to:
Respond to questions and appointment inquiries.
Coordinate intake, referrals, scheduling, and requested services.
Review insurance information and support billing-related administration.
Send newsletters and program announcements when you subscribe.
Operate, maintain, secure, and improve our website.
Detect and address technical problems, fraud, or misuse.
Meet legal, regulatory, and professional obligations.
Submitting an appointment inquiry does not automatically establish a provider–client relationship or enroll you in marketing communications.
Health Information and HIPAA
Health information we receive may be protected by the Health Insurance Portability and Accountability Act (“HIPAA”) and other applicable laws.
Where information is protected health information, we use and disclose it only as permitted or required by applicable law. Our Notice of Privacy Practices explains applicable patient rights and our responsibilities concerning that information. This website policy does not replace that notice.
[Insert a link to the practice’s current Notice of Privacy Practices and instructions for requesting a copy.]
Accepting website cookies or submitting a form does not constitute a HIPAA authorization for uses or disclosures that require a separate authorization.
How We Share Information
We may disclose information:
To service providers: Vendors that support functions such as website hosting, form processing, communications, scheduling, and technical support, subject to applicable legal and contractual requirements.
For requested healthcare services: To providers, insurers, and others involved in coordinating care, payment, or healthcare operations, as permitted by law.
For legal and safety purposes: When required by law or when disclosure is otherwise legally permitted to address fraud, security incidents, or threats to safety.
At your direction: When you request or validly authorize a disclosure.
[Confirm and insert the practice’s actual position on selling personal information, sharing information for targeted advertising, and disclosing data to advertising or social media platforms. Identify any applicable opt-out methods.]
Protected health information is subject to additional restrictions. General website permissions do not override those restrictions.
Cookies, Analytics, and Embedded Content
Our website uses cookies and similar technologies to support website functions and, where enabled, understand how visitors use the site.
[Confirm the current analytics tools, cookie categories, third-party providers, information collected, and purposes. The previously published policy identifies Google Analytics; verify whether it remains active.]
You can manage available cookie preferences through the website’s cookie settings and your browser. Blocking certain cookies may affect website functionality.
Embedded audio, video, social media features, and links to external services may allow third parties to collect information about your device or interactions. Their privacy policies govern their independent processing.
[Confirm how the website responds to legally recognized browser opt-out signals, including Global Privacy Control where applicable.]
Email and Newsletter Choices
If you subscribe to our newsletter, we use your contact information to send news, educational resources, and information about courses or services. You may unsubscribe using the link in a marketing email or by contacting us.
Unsubscribing from marketing does not prevent communications necessary to respond to your requests or administer your care.
Ordinary email may carry privacy risks. Please avoid sending detailed health information or insurance documents by ordinary email and ask our office about appropriate secure communication options.
Information About Children and Teens
Our practice provides services to children and adolescents. Parents, guardians, and authorized representatives may submit information to request services for a minor.
The public website is intended for adults seeking information or coordinating services. Children should not submit personal information independently through public website forms.
We handle minors’ health information and requests for access according to applicable law, including rules concerning parental authority and minors’ confidentiality. If you believe a child submitted information without appropriate authorization, contact us so we can review the circumstances.
Information Retention
We retain information for the period reasonably necessary to fulfill the purposes described in this policy, provide services, comply with recordkeeping requirements, resolve disputes, and meet legal obligations.
Retention periods depend on the type of information and applicable requirements. Medical records may need to be retained even when someone requests deletion.
[Confirm the retention periods or criteria for appointment inquiries that do not result in care, newsletter records, website analytics, and uploaded documents.]
Information Security
We use reasonable administrative, technical, and physical safeguards appropriate to the information we handle. No website, electronic transmission, or storage system can be guaranteed completely secure.
Please contact us if you believe information submitted through our website has been compromised.
Your Privacy Choices and Requests
You may contact us to request access to, correction of, or deletion of personal information, withdraw consent where processing depends on consent, or ask about other privacy rights available under applicable law.
Rights depend on your location, the information involved, and applicable legal exceptions. We may need to verify your identity or authority before responding. Please do not send identification documents or sensitive health information unless we provide appropriate instructions.
Requests involving medical records or other protected health information are handled under applicable healthcare privacy laws and our Notice of Privacy Practices.
We respond within applicable legal time limits. If we cannot fulfill a request, we will explain the reason and any available review or appeal process required by law.
Third-Party Websites
This website may link to websites or services operated by other organizations. Review their privacy policies before providing information. This policy covers our practices and does not govern those organizations’ independent activities.
Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will post the revised version with an updated effective date and provide additional notice when required by law.
Contact Us
For questions about this policy or to submit a privacy request, contact:
Center for Mindfulness & CBT
Email: [email protected]
Phone: (314) 561-9757
Please ask for the person responsible for privacy matters. Include a brief description of your request and a way to contact you, without including unnecessary sensitive information.